A form to guide collaborative problem-solving involving those who are affected, those with authority, and those with expertise. The form encourages documentation of who is involved, the tasks planned, who is responsible, and checkpoints for follow-up. There are two attachments: the form and an example of a completed form that addresses the problem of children who bite. Reviewed and reaffirmed 5/2019.

Early care and education professionals should have an Asthma Action Plan for any child or staff member who has asthma. The Asthma Action Plan provides instruction from the health professional about what to do if the child has an asthma episode. The Asthma Action Plan explains the specific care the child or staff member may need. The form identifies known triggers, what medications to use, when and how to use them, and when to contact the health care provider or go to the hospital. Everyone who cares for a child with asthma or works with adults with asthma should follow the individual’s Asthma Action Plan. Reviewed and reaffirmed 6/2018.

This form is intended to be used by child care programs when they enroll a child with a special health care need to communicate directly with the child’s health care provider. Communication between parents/guardians, the child care program and the primary care provider (medical home) requires the free exchange of protected medical information. Confidentiality laws state that parents/guardians must give permission to release protected medical information about their child.

This form is intended to be used by teachers/caregivers to document a child’s behavior that is of concern to them. The behavior may warrant evaluation by a health care provider, discussion with parents/legal guardians, and/or consultation with other professionals. This documentation facilitates communication by recording the observations of the child and the circumstances in which the observations were made. Reviewed and reaffirmed 4/2018.

This form facilitates communication from health care providers to other professionals who work with the child and family as part of formulating a coordinated and consistent plan of care for children with behavioral concerns. Reviewd and reaffirmed 7/2018.

These forms explain the process and documentation needed to enroll a child with special needs. The Process to Support Enrollment of a Child with a Special Need form is an algorithm or map that describes the steps to follow to obtain and use a care plan. The Care Plan is a form to gather key information to provide care for children with special health needs. The majority of early learning practitioners enroll children with special health needs. The form collects the essential information. It includes how to care for a child's daily needs and to handle an emergency. Early learning practitioners early childhood programs should arrange for parents and health professionals to complete the form when the child is first considered for enrollment and anytime a new medical condition develops. Download the forms in the links below. The Care Plan Checklist lists elements that may be required in a care plan for a child with a special health care need (if not using the care plan template included on this posting).

Reviewed reaffirmed 7/2022

Child Care Health Consultants and early education programs can use this form to define the consulting agreement.  This is a fillable form, shared with permission from Child Care Iowa - Iowa Department of Public Health.    8/2018 

This fillable form enables a Child Care Health Consultant to easily and consistently document the services provided to early education and child care programs. 2/2020

The widely-used Emergency Information Form on the website of the American Academy of Pediatrics (AAP) records key health information for children with special health care needs. It should be completed and kept up-to-date, ready to give to Emergency Service Personnel who may not be familiar with the child's needs. Early education and before and after school personnel should use the information on the form to prepare for care a child might need in the event of an emergency that involves only the child or the group in the facility. It documents the child's medical history, medications, and treatments. To view and download the form, go to the AAP website at www.aap.org, and then enter "Emergency Information Form" in the search box. 

• Download the EIF  
• Download a sample, completed EIF 
• Blank Interactive Emergency Information Form 
• ACEP Policy Statement - Emergency Information Form for Children With Special Health Care Needs 
• AAP Policy Statement - Emergency Preparedness for Children With Special Health Care Needs 

Updated 7/2022

This form is published in Model Child Care Health Policies. Use the form to document injuries and unusual incidents in group care programs for children. Periodic review of the information recorded on the form will help identify targets for preventive measures. Reviewed and updated 5/2019.